Data Book


2.17 Business letter format/layout

Business letter format is separated into:

a. Main letter copy

b. Envelope

Availability table of key elements of business letter (main letter) for each country
Letter element CNAHKG INDINA JPNKOR MASPHI SINTHI-E THI-T
1 Document Identifier
2 Date
3 Addressee's name . .
4 Addressee's title, department . .
5 Address's company name .
6 Addressee's address, Tel., Fax. . . . .
7 Sender's name .
8 Sender's title, department . .
9 Sender's company name
10 Sender's address, Tel., Fax. * .
11 Document title . .
12 Salutation . .
13 Main body
14 Itemized note . . . . . .
15 Ending salutation . .
16 Attachment list .
17 Signature (or Stamp or Seal)
18 P.S. . . . .
19 CC or BCC

* If the letter does not have letter head

rem-1: is YES,
is OPTIONAL
Blank is " not commonly used "
rem-2: THI-E is Thai style in English, THI-E is Thai style in Thai language


Location of Key elements of business letter for each countries
Front Body Ending
CNA 1, 3, 4, 5, 11, 12 13, 14 2, 7, 8, 9, 10, 15, 16, 17, 18, 19
HKG-E 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12 11, 13 14, 15, 16, 17, 18, 19
HKG-CV 1, 3, 4, 5, 6, 12 11, 13 2, 7, 8, 9, 14, 15, 16, 17, 18, 19
IND 1, 2, 3, 4, 5, 6, 9, 10 12, 13 7, 8, 15, 16, 17, 19
INA 1, 2, 3, 4, 5, 9, 10,11,12 13 7, 8, 15, 16, 17, 18, 19
JPN 1, 2, 3, 4, 5, 6, 7, 8, 9, 11 10, 12, 13, 14, 15 16, 17, 18, 19
KOR 1, 2, 4, 5, 9, 10, 11 13, 14 8, 9, 16, 17, 19
MAS 1, 2, 3, 5, 6, 9, 10 11, 13 7, 8, 15, 17, 19
PHI 1, 2, 3, 4, 5, 6 11, 12, 13, 14 7, 8, 9, 15, 16, 17, 11, 19
SIN 1, 2, 3, 4, 5, 6, 10 13 15, 16, 17, 18, 19
THI-E 1, 2, 3, 4, 5, 6, 9, 10, 12 13 7, 15, 16, 17, 18, 19
THI-T 1, 2, 9, 10, 11, 12, 16 13 7, 15, 17, 18, 19

rem-3: Sequence of item numbers does not have any significant meaning.

rem-4: CV is Chinese vertical

2.17.1 Main letter copy (BUSINESS LETTER)



China CNA CNA styles
Hong Kong HKG HKG styles
India IND IND style
Indonesia INA INA style
Japan JPN JPN style
Korea KOR KOR style
Malaysia MAS HKG style in English
Philippines PHI PHI style
Singapore SIN SIN style
Thailand THI THI 1, 2 style


rem-1: Related standards: ISO 6422

CNA style in English



CNA style in Chinese



HKG style in Chinese (Horizontal)



HKG style in Chinese (Vertical)



rem-1: Writing in column from right to left, top to bottom
rem-2: Numbers correspond to " Availability table of key business letter (main letter) elements "

HKG style in English



HKG style in American



IND style



INA style



JPN style (for both Vertical and Horizontal)



KOR style



PHI style



rem-1: For simplified case indentation at the beginning of text can be removed.
For more simplification, indention of ending salutation and name of sender also be removed.


SIN style



THI -1 style in English



THI -2 style in THI



2.17.2 Envelope (BUSINESS LETTER)


China CNA CNA style
Hong Kong HKG in English: PHI style, In Chinese: JPN1 and JPN2 style.
India IND IND style
Indonesia INA JPN2 style
Japan JPN JPN1,2 style
Korea KOR JPN1,2 style
Malaysia MAS PHI style
Philippines PHI PHI style
Singapore SIN JPN2 style
Thailand THI PHI style

CNA style in English: Same as US in local address format

CNA style in Chinese



IND style



rem-1: The name and address of sender's company may be either at top left or bottom left corner

JPN -1 style (Dual sided) Both Vertical and Horizontal form available

(Front)



(Back)



JPN-2 style (Single sided) Horizontal form



PHI style (Single sided) Horizontal form


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